There are times when it’s hard to control folders and files stored on Google Drive, with security as a significant obstacle. Below is a helpful guide to five practical strategies for locking in security for your Google Drive files and folders.
Unfortunately, Google Drive lacks a password-protection function built into the software for folders. However, don’t fear! Here are some tips. The suggestions include limiting access to files only to a select group of users, placing a safety net for your folders or files prior to their Google Drive process (encryption is an important term in this case), and perhaps choosing an effective third-party security program.
We should discuss each strategy.
What Passwords work for Google Drive
I have shocking news for you: Google hasn’t yet added an actual password security feature for Google Docs.
That means that all your files and folders might not be safe.
Even though Google servers protect users, you must try to secure your primary Gmail account.
If someone successfully hacks your primary account, they’ll acquire access to Google Drive—Google Docs, Sheets, and Slides—due to the lack of a password-protection system for each user.
Learn more about ways to keep Google Drive secure. Google Drive is safe from unauthorized and snooping attention.
Please create a password to protect folders and files and then upload them.
Your computer has encryption capabilities to benefit to control your data. It is possible to encrypt files initially and then transfer them to the cloud. This process requires a USB or another storage device to return to data during step 7.
Step 1. Right-click on the folder you want to secure and choose Properties in the dropdown menu.
Step 2. Select the Advanced button located under the General tab.
3. In the Advanced Attributes window, go to Encrypt or Compress attributes and check the box to Encrypt content to protect data.
Step 4. Select OK.
5. Click Apply.
6. select Apply changes to this folder as the sole opportunity within the pop-up window. Select OK.
7. After that, the instructions will prompt you to save your encryption certificate to protect your files and key.
Choose to back up your account right now.
Step 8. Fill in the password and upload your encrypted files onto Google Drive.
How do you create a safer Google Drive Experience?
To warrant a secure Google Drive experience, follow these tips:
Please set up a secure password. You must ensure your password is strong and long to protect your files. It should contain a mixture of Uppercase, lowercase, and uppercase symbols, making hacking difficult. Also, try not to combine the same password you use for most accounts.
Allow two-step verification: If you have enabled two-step verification in Google Drive, every time you launch a file, it will ask for a verification code to enter. The platform will typically transmit the code via text or telephone to your mobile.
Make sure you regularly back up your crucial Google data. By backing up your documents regularly, you’ll be able to access your information in the event of a hack attack or accidental deletion.
What can you do to prevent the sharing of the Google Docs?
Another option to block the file on Google Docs is to end sharing the document.
Take the steps listed above to get access to the person sharing it.
On the right side of their names, Click on the dropdown arrow. Select “Remove access”. After that, click “economize”.
Also, you can issue temporary authorization that expires on:
Open the document in Google Drive.
Click on “Share.”
Choose the person you would like to add their information to in the form that pops up. If they’re not yet included in your contact list, you can include the email address of their choice.
Select the dropdown menu and choose “Add the expiry date.”
The expiry date should be set.
Click “economize.”
You may also remove the document from Google Docs. People with access to records can then be immediately removed from access.
Do I have the ability to lock each file inside a Google Drive folder?
There is no such feature. Google Drive does not offer an inbuilt feature that allows you to secure the individual files in the folder. Permissions for folders apply to all subfolders and files contained in them. If you’ve got certain files that require more security, you may want to consider encrypting the files together with an encryption tool from a third party prior to uploading the files to Google Drive.
Does Google Drive’s lock feature for iOS devices?
Locking the Google Drive folder is similar for Android and iOS devices. It is possible to follow the same procedures described in this post to lock a folder on Google Drive on your iOS device.
Do I have the ability to unlock access to a Google Drive folder?
You can unblock your Google Drive folder at any time. Follow the steps outlined in the “Step-by-Step guide to locking a Google Drive Folder” section. You can also turn off the security features you previously turned on.
Do I have the ability to co-work on a locked image with other users?
Collaboration in locked files is not permitted because locks typically prohibit any other user from editing the files. If you want to collaborate without hassle, consider locking the file during collaboration and applying the lock again afterward.
Conclusion
Locking the files on Google Drive is an effective means to secure sensitive data and warrant the security of your files. You will get the most Google Drive security tools when you understand the value of locking files and adhering to step-by-step instructions to manage your locked files efficiently. Make sure to consider the security of your files, appropriately arrange them, and resolve any issues that may be encountered. If you follow these guidelines, warrant the security of your data and have control over who can access or modify your files.