In the past, Microsoft Outlook has become essential to our routine. It allows us to send and receive emails and save calendar events to make meetings, tasks journals, and much more. This information is stored as default data files created automatically in MS Outlook. MS Outlook email client.
However, Outlook data files are complete; they contain mailbox information; often, they are used to create other data files to serve different reasons like categorizing, archiving backup, etc. Are you aware of the best way to create Outlook information files? Here are some easy methods to help you make data files (PST) or delete them and then shut them down successfully.
What happens when I delete Outlook Data Files?
If you remove items in the Outlook Data File (. pst), The file will be automatically compacted while you’re not on your computer or Outlook has been running.
What happens when I clear outlook’s data?
To protect your data, Close Outlook. Next, select “Delete My Account,” sign out of the accounts you use online through Outlook, or let it go completely (usually after a set duration). Then, navigate to HKEY_CURRENT_USER > SOFTWARE > OUTLOOK. Are you able to delete the?
Is it safe to delete Outlook PST file?
For the deletion of a pst-file are planning to remove a pst file from your hard drive, make sure that you’ve removed the pst file from Outlook first. If you fail to take this action, you’ll have Outlook issues that may end in a corrupted profile in the mail.
Remove Data files from Outlook.
- Log into the Outlook account.
- Click on the Info section, and then choose Account Setting
- Right-click on Account settings > Add/Remove Account
- Then, it will display a brand new window with the name email account > data Files
- Click on”Open File Location” on the Open File location tab to browse the OST file’s location.
- Before choosing the file to delete, close the Outlook application. (Make sure that you shut down Outlook) make sure you complete the Outlook application)
- Choose the OST file you want to delete, then click the delete key or right-click to open the file and select the option to delete.
- This method is simple and will remove any specified OST file.
Delete the Outlook Cache
Clearing the cache within Outlook does not erase contacts, emails, or other important information. Instead, outlook automatically creates new cache files each time you start it.
Make sure to save any work before closing Outlook.
Press the Windows key + R.
In the Run dialog box, enter %localappdata%\Microsoft\Outlook and press Enter.
Double-click on the RoamCache folder to display all cache data files.
To erase cache files, hold and press the Shift key while selecting all the files. Then, press the delete button or right-click on the highlighted files and choose the option to delete.
If you’re asked to confirm the deletion, select Yes.
What can I do to clean up the clutter in my Outlook storage?
Remove any emails older than 30 calendar days. Archive old emails if you plan to keep them. Clear this Deleted Items folder regularly to ensure you don’t keep emails that aren’t required and are not needed.
The Final Word
As you can see, there are several things you could use to organize your Outlook better. With just a few clicks, you’ll eliminate all messages that you will not need in the future to focus more on the critical notes.
If you’re running out of space, ensure that you empty this Deleted Items folder. It’s the only way to get rid of all emails permanently. You should do this every time you complete the bulk deletion.